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Create and customize Excel templates
With infra CONVERT you can export inspection plan contents directly to a Microsoft Excel workbook.
You can use the supplied Excel test report templates directly or modify them as you wish. However, you can also create your own templates just as easily. In doing so, you can use Excel files that already exist in the company. This page describes how you can create and customize Excel templates.
Fundamentals
If the export of an inspection plan (more precisely: an inspection plan version) to Excel is triggered in infra CONVERT, the available Excel templates are suggested for selection. Based on the selected template, an Excel work file is then created, filled with the inspection characteristics and saved in the specified directory.
See Functions > Export > Export inspection plan > Schritt 2d.
The file formats
The Excel template file can have one of the following formats:
XLTX (without macros, *.xltx)- XLTM (with macros, *.xltm)
The following formats can be exported:
XLSX (without macros, *.xlsx)- XLSM (with macros, *.xlsm)
- XLS (*.xls)
Requirements
Microsoft Excel should be installed on the computer on which the export is performed in order to use all Excel functions. If Microsoft Excel is not installed, this must be specified in the settings by removing the corresponding setting.
See Settings > Settings > Export > „Excel test plan“ group
The template directory
The following directory is used to store the test report templates supplied with infra CONVERT during installation.
%ProgramData%/ELIAS GmbH/infra-Convert/ExcelReports
Excel template files located in the set template directory - by default this is the directory mentioned above - are suggested for selection during the export process. The template directory can be changed in the “Settings” menu.
See Settings > Settings > Export > „Excel test plan“ group
Structure
The import sheet
Exactly one worksheet in the workbook can be described during the export process. It does not matter where the sheet is located in the workbook, but it must be active when the template file is saved. In addition, the editing protection for this sheet or the editing protection for the workbook must not be activated.
References allow you to use the cell contents on other sheets.
Tip If you open an Excel template file by double-clicking it from File Explorer, Excel automatically creates a workbook based on the template, for example an XLSX from an XLTX file. Open the template file from Excel, edit the template as such. This way you can save it directly without having to change the file format again.
Important The import sheet must be visible when saving. The sheet protection must not be activated.
Define names
infra CONVERT writes the test characteristic properties line by line, i.e. one below the other. Another direction is not possible. Name the first cell in the column which should be filled with values with an export variable from the following Table. Each name can be assigned only once.
Project and test plan attributes (available from program version 2.10.0) are written into one cell.
How to define names in Excel is described in Microsoft's Office Help at this point: Defining and using names in formulas.
Formatting
Particularly suitable for displaying graphic symbols, such as the diameter sign, is the Segoe UI Symbol font.
Export variables
Project data
Project data apply to the entire project. They are set in the project edit dialog. The following export variables are available for each test plan export.
See Functions > Project > Create new project
Note Available from program version 2.10.0.
| Name | Description | Reference |
|---|---|---|
| ProjectTitle | Project title | Funktionen > Projekt > Functions > Project > Create new project |
| ProjectDescription | Project description |
Test plan data
Test plan data are set in the Edit test plan version dialog. The following export variables are available for each test plan export.
See Functions > Test plans > Edit test plan
Note Available from program version 2.10.0.
| Name | Description | Reference |
|---|---|---|
| TestPlanTitle | Title of the test plan version | Functions > Test plans > Edit test plan |
| TestPlanVersion | Test plan version number | |
| TestPlanDescription | Description of the test plan version | |
| Owner | Legal owner | |
| PartNumber | Part number | |
| RevisionPart | Revision index | |
| Date | Date of issue | |
| Title | Title | |
| TitleSupplementary | Supplementary title | |
| DrawingNumber | Drawing number | |
| DrawingRevision | Revision status of drawing | |
| Material | Material | |
| Mass | Mass | |
| Editor | Editor | |
| TestPlanComment | Comment | |
| … | All user-defined test plan data can be used as an export variable. The attribute key corresponds to the variable name. | Settings > Settings > Administration > “Additional attributes for test plan versions” group |
Characteristics
The characteristic properties can be exported with the following variables.
| Name | Description | Reference |
|---|---|---|
| CharacteristicClassId | ID (“ELIAS-ID”) der Merkmalklasse Note Available as of program version 1.3.4.1 | More > Terms > Class (characteristic-) Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: CollClass |
| CharacteristicGraphic | File name of the stamp graphic including the file ending Note Available as of program version 1.3.4.1 | User interface > Function window > Features properties > Properties Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColGraphicFile |
| CharacteristicId | Unique GUID for the feature Note Available as of program version 1.3.4.1 | Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: CollD |
| CharacteristicType | Characteristic type (variable, attributive) | More > Terms > Characteristic (test-, quality-) Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColAttributeType |
| CharacteristicTypeId | Characteristic type ID (1 = Variable; 0 = Attributive) Note Available as of program version 1.3.4.1 | More > Terms > Class (characteristic-) Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColAttributeType |
| Class | Characteristic class | More > Terms > Class (characteristic-) Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColClass |
| ClassSymbol | Graphic symbol or label | More > Terms > Class (characteristic-) |
| Comment | Comment | User interface > Function window > Characteristic properties Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColComent |
| Conditions | Modifiers Note Available from program version 2.2.7 | User interface > Function windows > Characteristic properties > Properties > Modifiers Terms > More > Specification operators and modifiers (ISO GPS) |
| Count | Number of repetitions Note Available from program version 2.2.7 | User interface > Function windows > Characteristic properties > Properties > Properties > Count |
| DrawingQuadrant | Field division | More > Terms > Drawing sheet Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColDrawingQuadrant |
| DrawingSheet | File name of the drawing sheet including the file ending Note Available as of program version 1.3.4.1 | Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColGraphicFile |
| Fit | Tolerance class (specifiction of fits) | More > Terms > Tolerance table Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColPassung |
| Label | Characteristic title, as displayed in infra CONVERT | User interface > Function window > Characteristic properties > Properties > Titel Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColLabel |
| LowerLimit | Lower limit value/minimum value, calculated from the nominal value and upper tolerance / lower deviation limit when exporting* Note Available as of program version 1.3.4.1 | More > More > Measurement (sizes-) |
| LowerTolerance | Lower Tolerance* | More > Terms > Measurement (sizes-) Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColToleranceLow |
| MinMax | Tag: Limit dimension in one direction (min., max.) Note Available from program version 2.2.7 | Settings > Settings > Merkmale > “Limit values in one direction (min., max.)” group |
| NominalUnit | Unit of measurement Note Available from program version 1.3.9.7 | More > Terms > Measurement (sizes-) |
| NominalValue | Value of the nominal value* | More > Terms > Measurement (sizes-) Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColValue |
| PositionX | X-coordinate of the stamp in pixel Note Available as of program version 1.3.4.1 | Functions > Characteristics > Reposition and align stamp Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColPositionX |
| PositionY | Y-coordinate of the stamp in pixel Note Available as of program version 1.3.4.1 | Functions > Characteristics > Reposition and align stamp Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColPositionY |
| Radius | Size of the stamp, indicated as radius in pixel Note Available as of program version 1.3.4.1 | Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColDiameterStamp |
| Reference | Reference Note Available from program version 2.2.7 | User interface > Function windows > Characteristic properties > Properties |
| Requirement | Complete requirement, individually formattable for each feature class. | Administrator's Manual > Configuration and Import > Parameter file “CharacteristicClasses” > Formatting the export variable "Requirement" Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColLabel |
| SpecialCategory | Category | More > Terms > Category (characteristic-) |
| SpecialCategoryGuid | Category GUID Note Available as of program version 1.3.9.4 | More > Kategorie (Merkmal-) |
| StampText | Stamp inscription | More > Terms > Stamp/stamps Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColStampText |
| Tags | Label/Tag | More > Terms > Label |
| TargetX | X-coordinate of the reference point (target point, origin point) of the stamp in pixel Note Available as of program version 1.3.4.1 | Functions > Characteristics > Reposition and align stamp Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColDestinationPositionX |
| TargetY | Y-coordinate of the reference point (target point, origin point) of the stamp in pixel (Available as of program version 1.3.4.1) | Functions > Characteristics > Reposition and align stamp Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColestinationPositionY |
| ToleranceTable | Tlolerance table | More > Terms > Toleranztabelle Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColToleranceTable |
| ToleranceTableColumn | Tolerance class in Tolerance table (column) | More > Terms > Toleranztabelle Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColToleranceTable |
| ToleranceUnit | Unit of the tolerance limits Note Available from program version 1.3.9.7 | More > Terms > Measurement (sizes-) |
| UpperLimit | Upper limit value/maximum value, calculated from the nominal value and lower tolerance / upper deviation limit when exporting* Note Available as of program version 1.3.4.1 | More > More > Measurement (sizes-) |
| UpperTolerance | Upper Tolerance* | More > Terms > Measurement (sizes-) Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColToleranceHigh |
| Value | Value Note Available as of program version 1.3.4.1 | User interface > Function window > Characteristic properties Field name in Excel Report Add-In for infra - CONVERT with approximate equivalent: ColText |
* [Note The restriction described in the following no longer applies from programme version 2.5.3. From this version onwards, numerical values are no longer exported as text but as numbers.] Nominal and tolerance values are output as a text string to match the representation in the specification on the drawing. If you want to continue calculating with the numeric values, it may be useful to convert the strings into numbers. You can use the Excel VALUE function for this.
Standard templates
The supplied ELIAS test report template is continuously updated and provided with new functions. Older versions of this development process are also installed, each marked with the year. The current version is
ELIAS_Report_2022_DE_EN.xltx
»DE« und »EN« indicate the languages German and English; the current template is bilingual. The following description refers to the current state.
Structure and functions
The workbook is designed so that all entries are made on the “Input” sheet. General test report data are entered in the upper part, characteristic-related data in the lower part. The input fields relevant for the editor are highlighted in yellow. By protecting the sheet (Review > Changes > Protect sheet > optionally assign a password and keep the default selection > OK), all other fields can be locked against accidental editing.
On the far right of the sheet, settings can be adjusted:
| Setting | Description |
|---|---|
| Language | Switch the language of the display texts. The default selection is German. |
| Release procedure | The general data required for the release procedure (PPF, PPAP, FAI) are marked with the ⌫ character according to the selection. |
| Sample size | The number of parts to be measured can be selected. Excess columns are marked as not used on the input and subsequent sheets. |
In the “Verification” column, the results for each tested part are entered, in the case of a quantitative test the measured value, in the case of a qualitative test “OK” or “NOK”. Measured values within the tolerance range or in-order results are highlighted in green, measured values within tolerance but close to the tolerance limit* are highlighted in orange, and measured values outside tolerance and out-of-order results are highlighted in red. The deviation of the mean value of all individual measured values from the center of the tolerance range is displayed with a bar if the upper and lower limits are clearly defined.
Note * Die Messwert-Warngrenze kann auf dem Blatt »Admin« in Spalte Y in Prozent angegeben werden.The measurement value warning limit can be specified on the “Admin” sheet in column Y as a percentage.
The following sheets represent the forms of various release procedures. They are suitable for printing or exporting as PDF. The inputs on the input sheet are distributed to these sheets.
| Sheet name | Based on | Description |
|---|---|---|
| PPF | Production process and product release¹ | Portrait format A4; sample size: 1 … 5 parts |
| PPF_10 | Landscape format A4; sample size: 1 … 10 parts; display of deviation | |
| PPAP | Production Part Approval Process² | Portrait format A4; sample size: 1 … 5 parts |
| PPAP_10 | Landscape format A4; sample size: 1 … 10 parts; display of deviation | |
| FAI | First article inspection³ | Portrait format A4; sample size: 1 … 5 parts |
| 1 – VDA German Association of the Automotive Industry (Verband der Automobilindustrie): Volume 2 – Securing the Quality of Deliveries – Production process and product approval (PPA). 6th edition, April 2022 2 – IATF 16949:2016-10, Quality management system requirements for automotive production and relevant service parts organisations (IATF International Automotive Task Force, AIAG Automotive Industry Action Group) 3 – DIN ISO 9102:2016-12, Aerospace series – Quality systems – First article inspection requirements |
||
Forms that are not needed can be hidden (right click on the tab > Hide) or deleted.
The Admin sheet essentially contains identifier-value assignments that are used by means of names in the workbook. The Admin sheet must not be hidden or deleted.
Edit the template
The templates can be freely used and edited in combination with infra CONVERT.
Change display texts – All display texts are defined on the “Admin” sheet and are entered as names in the appropriate places. In this way the switching of the language is realized. Texts can thus be easily adapted on the “Admin” sheet and change immediately at all points in the document. Other languages can also be implemented in this way.
Customize forms – The printable pages can be customized after removing the sheet protection (Review > Changes > Unprotect Sheet). For example, an area for company logo and other individual information is kept free on the first sheet in each case.
Restore dynamic print range – The print area for the form sheets is determined dynamically by calculation depending on the number of characteristics. This way, the print area is limited to the sheets actually filled with inspection data, even without having to use a VBA macro. If the link with the formula has been overwritten unintentionally, for example by navigating via Page Layout in Page Setup, the link can be reassigned as follows:
- Remove the sheet protection.
- Open Formulas > Name Manager.
- Edit the “Print Area” name for the “PPF”, “PPF_10”, “PPA”, “PPA_10” and “FAI” area respectively.
- Copy ='PPF'!DynDruckBereich (for the sheet “PPF”) in the “Refers to” field.
Insert more sheets – The Excel workbook can be extended as required.
en/infra-convert/user/exceltemp.txt · Last modified: 2022/07/18 17:13 by me
